Software tips – Xero – Tracking Categories

by Rebecca Jones

“Tracking Categories” are Xero’s answer to department codes or cost centres.

You can use Tracking Categories to report on specific areas of the business, for example by crop by harvest year.

You can have up to two active tracking categories, and up to 100 tracking options for each category (this may differ depending on which version of Xero you are using).

To set up your tracking categories, follow the below steps –

  1. Click on “Accounting” on the top toolbar
  2. Select “Advanced” from the drop-down menu
  3. Click on “Tracking categories”
  4. Once in this screen you can click “Add Tracking Category” to add a new category (or rename” to edit an existing one”, and then “Add another option” or “Rename” to add or edit your tracking options.

There are then a variety of ways to report on tracking options and categories.

For example, if you wanted to bring up a profit and loss report for “Beans – 2020”, you would click on “Accounting” on the top toolbar and select “Reports” from the drop-down menu. Click on “Profit and Loss” under the Financial heading, select the period you wish to report on, then click the filter button (see below) and select “Beans – 2020” or whichever tracking option you wish to report on.

If you require any assistance or have any queries on using the features discussed, please do not hesitate to get in touch with your usual Ensors contact who will be able to direct you to a member of the team who can assist further.


Rebecca Jones

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