Access News August 09
National Insurance numbers - Updating HMRC taxpayer database
The transfer of taxpayer data to the National Insurance Recording System (NIRS) was originally planned for Summer 2008, However the HMRC now say it will not take place until “later this year”.
In preparation for the transfer, the NI numbers held on the current HMRC PAYE processing system are being checked against those held in the NIC system. Where differences are found, the correct numbers will be sent to the employees concerned on form P217 and issued to employers using paper form P46-5(T) PAYE – Employee’s National Insurance number. The HMRC does not have the facility in place to issue these electronically.
The HMRC have asked you to update your employee records as soon as possible.
Access released this new version of Dimensions on the 3rd August so it is still very hot off the press! We are in the process of testing it and will provide further information with regard to the new features in the next newsletter. Watch this space…..
This is a new module that provides a central utility for report generation. It allows you to consolidate information that is drawn from or prepared in different software packages or produced as word processed or spreadsheet documents. Report Pack Creator can configure your perfect board pack from all of your data sources so that the whole pack is collated and printed to paper or a PDF from a single command. You can even stamp your reports with your company brand by importing a watermark, company logo or any other graphics onto the front cover and inside pages of the pack. This time-saving functionality can be used to create any number of different reporting packs.
Please contact Shelley Minns if you would like a free demonstration.
No doubt you’re already anticipating the reversion of the VAT rate change and trying to second guess what the new rate is going to be! Access have announced plans to release new utilities to cater with these expected changes.
The first utility will enable the automatic conversion of batched transactions.
For Foundations and Horizons version 4 users, this will be available in a new release (4.00i) which will be available later in the year. For Dimensions / Lite / Horizons version 5 users, this will be available via a service pack (applicable for version 2.43c onwards).
In addition, customers who upgrade to the very latest version of Dimensions or Horizons version 5 will also have the additional benefit of being able to hold down the VAT rate percentage against each invoice detail line. Access will be providing a utility within the new software to enable you to apply historic percentage rates to past transactions based on a transaction date range. This will enable you to see the historic rates on enquiry screens, reports and on copy documents.
If you choose to remain on your existing software you will still be able to handle the VAT rate change but you won’t be able to make use of the tools discussed above.
On 1st January 2010 there will be material changes to the way in which businesses charge for services to other EU countries. These changes have impacted the format of the EC Sales List. Further details are available from HMRC.
Service packs will be available later in the year to provide these alterations but they may not be available for all Horizons / Foundations users. Please let us know if you think your organisation may be affected by these changes so we can check the availability of the service packs you will require.
On 1st April 2010 it will be mandatory for businesses to file their VAT returns on-line. It is likely that many businesses will input their returns manually via HMRC’s web page facility. Access will be providing a feature for Dimensions users to submit their returns directly from accounts. However it is not anticipated that this will be available within the Horizons or Foundations product range.
